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DPDP Act 2023 Compliant

Privacy Policy

We are committed to safeguarding corporate data, tenant records, and visitor information across all 9 OfficeX platform portals using enterprise-grade encryption.

Effective Date: September 2026Data Center: AWS Mumbai Region (ap-south-1)Encryption: AES-256 & TLS 1.3

Sovereign Data Storage

All commercial real estate databases, rent rolls, and visitor records are hosted strictly within AWS Sovereign Region data centers (ap-south-1) in compliance with local data localization mandates.

Zero Third-Party Sale

We never monetize or sell corporate lead data, property listings, or facility maintenance records to ad networks or data brokers.

DPDP Rights Enforced

Users retain full rights to request access, correction, or erasure of personal profile data under the Digital Personal Data Protection Act (DPDP 2023).

Data Processing & Retention Matrix

CategoryCollected Data PointsBusiness PurposeRetention Period
Corporate Registration DataCompany Legal Name, GSTIN, PAN, Registered Address, Authorized Signatory ContactStatutory business verification, automated tax compliance checks, and legal agreement execution.Duration of corporate subscription + 7 years statutory tax retention requirement.
Tenant & Visitor Access LogsVisitor Full Name, Mobile Number, Government ID Type, Entry/Exit Timestamp, Host Tenant UnitBuilding safety, QR code gate clearance, statutory visitor compliance (S06-03 & S06-04).30 days rolling automatic purge unless flagged by building security administration.
Financial & Escrow Payout DataRazorpay Virtual Nodal Account numbers, Bank IFSC Code, GST Tax Invoices, Escrow Release Sign-OffsProcessing 90/10 milestone disbursements for FM work orders and lease commission payouts.8 years under Income Tax & GST statutory audit mandates.
Facility Management Operational LogsAsset Serial Numbers, PPM Checklists, Helpdesk Ticket Logs, Equipment Health Sensor MetricsPreventive maintenance scheduling, SLA tracking, building operational analytics.Retained for active building lifecycle.
Cookie & Tracking Preferences

OfficeX uses essential cookies for authentication and role-based portal routing. You can customize non-essential analytics and preference tracking below.

Essential Portal CookiesAlways On
Performance Analytics
Helps us optimize query response time.
Product Announcements
Notifies you of new portal features.
Data Protection Officer (DPO)

Have Privacy Grievances or Data Requests?

Reach out directly to our appointed Data Protection Officer under DPDP Act 2023 for data access requests, consent withdrawal, or privacy compliance auditing.

Email: privacy@officex.pro
Entity: Scalezix Ventures LLP
Response SLA: Within 48 hours